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MINUTES
BOARD OF
DIRECTORS' MEETING
April 26, 2003
Teleconference
The teleconference
meeting was called to order at 9:00 A.M. Pacific Daylight Time
by President Ray Gavin. In attendance were: Ray Gavin, Jane Caulfield,
Jean Kamenicky, Margaret Walters, Ray Goff, Mary Pratt, Steve
Shafer, Cindy Ciciewa, Chris Bazant, Larry Bullock and Lois Aylestock.
The minutes for the October new board meeting in Rhinebeck, NY
were read. Larry moved to accept the minutes as read; Chris seconded
and the motion was carried.
TREASURERS REPORT: Jean gave the following report: On March 31,
2003, which was the end of the 3rd quarter, our income (YTD) was
$17,473.57. Our expenses were (YTD) $18,619.67. The checking account
balance on March 31st was $361.59. Currently our checking balance
is $429.06. On December 31, 2002 our CD with Washington Federal
was $22,280.58. The interest for the year 2002 totaled $578.59.
On February 13, 2003 the account, then totaling $22,342.90, was
rolled over for another 6 months with an annual percentage yield
of 2.00 %.
NATIONAL
SHOW AND SALE: Chris reported that the fairbook wording is complete
and there is a proposed premium list that has been
O.K.’d. The Oregon Romney Breeders Assoc. and ARBA are each
donating $250.00 towards the junior shows. The Romney judge will
be Lyle McNeal from Utah. The banquet will be held on the evening
of August 22nd at the New Kings Inn. More detailed information
on this is to come out soon. The committee plans to ask John Landers
to cook for the dinner. There was discussion about the money raised
at the 2001 banquet auction at NAILE that is earmarked for the
National junior shows. Also there was discussion concerning the
Eastern States funds that are being held for Eastern junior shows.
Ray Gavin asked the committee about inquiring with the Frankenmuth
Mills for a donation for the 2003 banquet auction. The idea was
well received. Ray Goff suggested not to “over-do” the
auction…………..just have door prizes and
a few items for the auction. Steve moved to use the money from
the 2001 NAILE auction to go towards the 2003 National Junior shows.
Larry seconded and the motion was carried.
Larry reported that the information on the National sale has been
mailed. Hopefully there will be 3 hours time between the end of
the shows and the sale on Saturday. The shows begin at 9:00 A.M.
on Saturday and it is expected that they will conclude by 3:00
P.M. The sale starts at 6:00 P.M.
Larry requested a quick preview of the board members as to who
is planning to attend Nationals and who is planning to be hauling.
The catalog for the sale will be out in mid July.
Chris will be putting information about housing on the website.
The committee plans to ask John Landers to judge the white wool
show and to ask Morris Culver to judge the colored wool show. Both
shows will have an award for the 3 best fleeces.
NSIP: Ray Gavin reported that he has been in contact with member
Fred Frederiks, OR, concerning NSIP. Ray asked for a committee
to continue with facts and findings concerning those who wish to
use NSIP or a similar program with ARBA endorsement. Steve, Mary
and Fred Frederiks will be the committee (Fred has yet to be asked)
and Steve will head up the committee. Mary reported some information
on Sheep Improvement Limited. Steve has talked with Stud Fax and
they are willing. The committee will report their findings/activities
at the next board meeting in August and perhaps a decision can
be made as to which plan ARBA will endorse. Steve moved to accept
the committee (prior to asking Fred), Chris seconded and the motion
was carried.
ELECTION: Margaret Walters reported that the nomination committee
has selected David Day and Cindy Cieciwa to be candidates for Vice
President. LeRoy Newell and Ed Julian will be running for Director
at Large and Candyce Trombley and Sue Kalina-Barker have been contacted
about running for President. The election committee plans to get
together at the Maryland Festival. Jean reported on the timing
of the nominations and resumes. They are to be into the ARBA office
by June 3rd. Ballots should be out by July 15th and ballots returning
to the secretary should be postmarked by Aug. 15, 2003.
ARBA STANDARDS: Jane Caulfield opened the discussion of which standards
to use. There was much discussion. Jane moved to remove from
the “Judging Romney Sheep” the sentence “Animals
possessing pink nostrils or mottled pink should not be considered
for placing in the show ring”. Mary seconded and the motion
was carried. At this point Jane moved that all documents published
by ARBA to be dated and copywrited. Lois seconded and the motion
was carried. Steve moved the breed standard be what is in the “American
Romney” booklet and to accept the existing “Evaluating
Natural Colored Romneys” Jane seconded and the motion was
carried. Steve moved to change the spinning count in the “Evaluating
Natural Colored Romneys” to read “spinning count
of 50 to 44 inclusive”. Jane seconded and the motion was
carried. Steve moved to change the title of the document “Evaluating
Natural Colored Romneys” to “Judging Natural Colored
Romneys” and to change the title of the document “Judging
Romney Sheep” to “Judging White Romney Sheep”.
Mary 2nd and the motion was carried. Jane volunteered to review
the documents of both the White and Natural Colored Romneys.
Larry and Mary offered to help.
2003 NAILE:
Ray Goff reported that the 2003 Romney show will be on Nov. 21st
beginning at 8:00 A.M. Arrival at NAILE is Nov. 17th
8:00 – 6:00. The release date is Nov. 21st at 3:00 P.M. Dave
Smith, IN, is the judge.
RAMBLINGS:
Mary asked about the coordination between the website and the
Ramblings. Jean stated that there is good cooperation between
the two …………….although sometimes
it is not possible to have the same items on/in both sites. Jean
explained that the editors of the Ramblings and website depend
on contributions from the board and members. A suggestion was made
that anyone who has events/information to contribute should contact
our
ARBA editor or secretary.
NEW BUSINESS:
Larry requested $2000.00 (that is what is budgeted) for the National
Show and Sale. $1800.00 would be for the show
and $200.00 would be for the sale. He reported that in the 1998
Sale $1600.00 came back to ARBA ………..meaning
that it would be likely ARBA will not be spending a great amount
of money for Nationals.
BOARD MEETINGS: The next old board meeting will be Friday August
22nd at 11:00 A.M. at the fairgrounds in Salem, OR.
REGISTRY
PROGRAM: Jean reported that the program is running smoothly now
and that she likes it. There were some difficulties along the
way during the learning process…………….but
they have been worked out. With the new program, and Jean having
the “hang of it”, registrations are taking less time
than the old way (typewriter). Several board members commented
that they like the looks of the new certificates. Ray Goff moved
to compensate Jean for her “learning time” in the amount
of $500.00. Jane seconded and the motion was carried.
PRIZES
FOR BANQUET: The directors were reminded to bring door prizes
to the banquet……….perhaps representing
the territory they are from.
Chris moved to adjourn; Steve seconded and the meeting was announced
adjourned by Ray Gavin.
Respectfully
submitted,
Jean
Kamenicky
Secretary/Treasurer
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