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MINUTES
BOARD OF
DIRECTORS' MEETING
of the Outgoing Board
August 22, 2003
Oregon
State Fairgrounds
The meeting was called
to order by President Ray Gavin at 10:10 A.M. in the meeting
room of the livestock building at the Oregon State Fair. Those
present were Chris Bazant, Margaret Walters, Jane Caulfield,
Larry Bullock, Carla Hellander, Lois Aylestock, Ray Gavin, Cindy
Cieciwa, Jean Kamenicky, Sue Kalina Barker (new board visitor)
and Ed Julian (new board visitor). Steve Shafer, Ray Goff and
Mary Pratt did not attend.
Since all board members had copies of the minutes previous meeting,
Larry moved to approve the minutes and dispense with the reading
of those minutes. Cindy seconded and the motion was carried.
TREASURERS REPORT
On June
30, 2003…………the end of the fiscal
year (4th quarter) our YTD income was $22,585.27. The YTD expenses
were $23,363.50. the checking account balance on that date was
$579.46.
Our Washington Federal CD was rolled over on August 13, 2003.
At that time the balance was $22,563.92. The interest earned from
August 13, 2002 to August 13, 2003 was $550.61.
OLD BUSINESS
Ray Gavin handed out the ARBA proposed budget for 2003/2004. The
board looked over the proposal and there was discussion. Larry
moved to accept the proposed budget; Lois seconded and the motion
was carried.
BYLAWS
Jane requested more members for the bylaws committee. Chris and
Larry volunteered. Larry requested that the revised bylaws go out
to the board for viewing BEFORE the next (April) board meeting.
ELECTION PROCEDURE
There
was extensive discussion on this issue. Lois moved that in the
future the ballots be sent 1st class mail. Jane seconded
and the motion was carried. Larry moved to instruct the membership
to put the “secrecy” envelope inside another envelope.
The motion was amended to put directions at the bottom of the ballot.
Jane seconded and the motion was carried.
NATIONAL SHOW AND SALE
Larry
reported that tomorrow is the DAY! Larry has talked to the judge
about the “time-line” (since the judge seems
to be rather slow) and ARBA’s concerns. The judge understands
and told Larry he will not take time for comments. The white yearling
ewe class will be split in half. There are 43 head (to date) in
the sale.
NSIP
This issue was moved to the new board meeting.
JUDGING STANDARDS
Jane handed out new drafts of both the white and natural colored
judging standards. She asked that the board contact her by the
end of this September with any thoughts, additions or corrections
that they feel are needed to these standards.
NEW BUSINESS
AUDIT REPORT
Margaret gave a detailed report from the audit committee comprised
of Al Schwider and Margaret Walters. The results were that the
figures were $12.00 off at the end of the fiscal year.
Jane moved
to accept the audit; Chris seconded and the motion was carried.
Margaret suggested and then moved that ARBA purchase
and use “Quicken” for its bookwork. Cindy seconded
and the motion was carried.
NON PROFIT STATUS
Jean reported
to the board concerning the lapse of ARBA’s
non profit corporate status with the state of Oregon. ARBA has
now been brought up to date and we are currently recorded with
the state as being “active”.
MINI ROMNEYS
There
was discussion concerning the talked-about and advertised “mini
Romneys” throughout the districts. ARBA does not record on
the certificate of registry the wording “mini” or “miniature”.
There will be a statement concerning this issue put on the website
and in the Ramblings.
NAILE
There
was extensive discussion about our Romney shows at NAILE and
Ray Goff’s position as superintendent. Larry moved to
replace Ray with Ed Julian. Ray will remain as superintendent through
the 2003 Romney show with Ed Julian beginning the day after the
show. Jean is to send an informative letter to Ray and NAILE. Lois
seconded. The motion was carried.
Cindy moved to adjourn at 12:05 P.M.; Chris seconded and the meeting
was adjourned.
Respectfully
submitted,
Jean
Kamenicky
Secretary/Treasurer
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