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MINUTES
BOARD
OF DIRECTORS' MEETING
of the Outgoing Board
August 19, 2004
Detroit,
Michigan
The meeting was called to order at 7:25 P.M. Eastern daylight time
by President Sue Barker.
Those
in attendance were: Sue Barker, Jean Kamenicky, Margaret Walters,
Cindy Cieciwa, Carla Hellander, Steve Shafer, Kelly Ward,
Chris Bazant, & Larry Bullock. Absent were Lois Aylestock and
Mary Pratt, Ed Julian
Jean read a re-cap of the April 3, 2004 teleconference meeting
(which had already been approved).
Jean gave
the treasurer’s report. At the end of the fiscal
year (June 30, 2004) the YTD expenses were $32,812.26. The YTD
income was $33,841.99. Included in the above income was $1410.00
for the ‘Baby Ruth’ raffle.
Steve suggested that Jean send the district directors a list of
unpaid members within their district.
Sue handed out the 2003-2004 proposed budget at this time for
all to look over.
OLD BUSINESS:
1. Bylaws: Article IV Sec 6 & 7 After some discussion the board decided
to leave Section 6 as is. Section 7: Chris moved to change the first sentence
to add………”one (1) vote per active membership or lifetime
membership” and Cindy seconded and the motion was carried. Article V
Sec 2 Changes were made in order to clarify the meaning. Steve moved to delete
the first sentence and replace it with “Vacancies in the Board of Directors
may be filled from the Active Membership of the association as appointed by
the remaining Directors.” Cindy seconded and the motion was carried.
The changes will also be inserted into our published ByLaws.
2. 2004 Annual meetings: Cindy reported on the banquet location
and the plans for the evening.
3. National Show and Sale: Carla reported that the Banner will
do the sale. She handed out information flyers. The show and sale
will be on Saturday September 24, 2005. Carla took suggestions
for judges. There was discussion about the open show, junior show
and the sale sheep and the best way to manage them.
4. Jean reported on the 2004 election results. Maria Rooney was
elected to the District 4 position; Steve Shafer was re-elected
to the District 2 position; Lois Aylestock was re-elected to the
District 6 position and Margaret Walters was re-elected to the
Director at Large position.
5. Audit report: Margaret Walters and David Day did the 2004 fiscal
year end audit. There was a minor discrepancy between the income
posted and bank statements that yet needs to be resolved. Margaret
suggested that Jean always make a deposit at the month end. That
would make auditing the income easier.
6. NSIP: Steve reported on the progress of Romneys and NSIP. He
is about to send in the first report to NSIP.
7. Budget: Sue handed out a proposed budget for the coming year.
She suggested that the proposed budget should be presented at the
April meeting before the fiscal year begins on July 1st. rather
than in Aug/Sept after the fiscal year begins. Also proposed was
more money for promotional items. The financial aspect of ARBA
was discussed at length by the board and the need for additional
income to cover expenses. Steve moved that, effective January 1,
2005, registration fees be $5.00 each; $10.00 for non-members;
add $5.00 for late registrations; transfer fees be $4.00 each;
$8.00 for non-members; add $4.00 for late transfers; AI semen collection
fee be $25.00; Imported animals fee to be $25.00 and AI transfers
be $4.00. Kelly seconded and the motion was carried.
8. AI
Committee: Cindy reported on the activity of the Romney AI’s.
Kelly moved that the committee re-word the protocol and forms
and recommended it be done with E-mail. Steve seconded
and the motion was carried. There was discussion about a collection
form pending. Cindy will talk with Gaylia and will report via E-mail
to the board.
NEW BUSINESS:
1. Booklet
committee: Jean reported that ARBA needed more “American
Romney” and “Romneys for Youth” booklets so she
had 100 of each printed. The text has been entered in at the printers
so that as the booklets are reviewed and up-dated, the costs will
be minimal for changes. The new booklets have a more crisp appearance.
2. ‘Baby Ruth’: Jean reported that the raffle has
been huge success……………over $2000.00
taken in.
3. Ramblings:
The question came up if there should be a percent of ads in relation
to articles. The consensus of the board is to
keep the Ramblings “as is”.
4. Director
at Large Replacement: Mary Pratt has resigned her position effective
as of the annual meeting 8/20/04. Sue read briefs
on available folks for replacement. Margaret moved to accept David
Day to finish Mary’s term; Cindy seconded and the motion
was carried.
5. Sheared Romney classes? This type of class was discussed and
it was suggested that maybe it would be an idea for our Nationals
in 2005.
Cindy moved to adjourn and Chris seconded. The meeting was adjourned
at 10:45 P.M. Eastern Daylight time.
Respectfully
submitted,
Jean
Kamenicky
Secretary/Treasurer
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