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MINUTES
BOARD OF DIRECTORS' MEETING
October 14, 2000
The meeting was called to order at 9:00
A.M. Pacific Daylight time via telephone conference. The board
members present were: Ray Gavin, Jane Caulfield, Jean Kamenicky,
Lynn Barnes, Ray Goff, Mary Pratt, Candyce Trombley, Cindy
Bankhead, Morris Culver, Gaylia Bullock and Dianne MacDonald.
Since all members had a copy of the minutes
of the August 2000 board meeting, Candyce moved to forego
the reading of the minutes and Cindy B. seconded; the motion
was carried. Gaylia moved to accept the minutes of the August
26, 2000 meeting; Candyce seconded and the motion was carried.
Treasurer's report: The total expenses
for the first quarter were $7,186.92. The total income for
the first quarter was $5,576.31. There were 735 registrations;
335 transfers; 23 memberships (7 juniors); 40 renewals (9
juniors) and the checking balance on 9-30-00 was $1,511.00.
OLD BUSINESS:
Website: Ray Gavin opened the discussion
about the new ARBA website that Karl Ottenstein has been working
on. All board members have a copy of Karl's proposal along
with suggested pricing/rates. Many questions and suggestions
were made …………..the purpose?………list
website address in periodicals………put website
address on all ARBA printouts…………ARBA
directory of members to be on website………..E-mail
addresses on website to be free…………….web
links & listings on website to have a fee …………..are
fees appropriate/adequate?………..plus more discussion.
Gaylia moved to review rates once a year; Mary seconded and
the motion was carried. Jane moved to accept the website as
proposed with the introductory price schedule; Candyce seconded
and the motion was carried. Jane moved to have the president,
vice president and secretary/treasurer act as liaisons to
Karl Ottenstein; Candyce seconded and the motion was carried.
Computer: Candyce opened the discussion
on building a computer appropriate for the tasks required.
There were questions and input following. Gaylia offered Larry
B. to help decide what size computer will be needed and pricing.
He will be in communication with Jean and Candyce. Mary moved
to accept the above offer; Gaylia seconded and the motion
was carried. Ray Gavin will be in touch with the board via
mail to vote via mail on the computer issue.
Mutual Funds: Mary moved and Candyce
seconded to table the mutual fund issue since more information
is needed. Jean will contact Fred Fredericks for his input.
By Laws: In addition to the fee change
under Article III section 3 mentioned by Ray Gavin, Gaylia
recommended that under Article IX, section 3, paragraph 2
the word "until" be changed to "after"
(since "until" was an error) and that the words
"unless in the opinion of the board of directors, the
case merits special consideration" be added at the end
of the same paragraph………(following the words
"United States or
Canada"). Cindy B. moved to accept the change; Jane seconded
and the motion was carried.
AI: There has been no activity by
the committee.
National Show: Ray Goff reported
that 'we're set' for the National Show at Louisville, 2001.
He recommended that in the Natural Colored Romney Show we
reinstate the fall ewe lamb class. There was a great deal
of discussion about the show………..after-which
Candyce moved that we re-instate the fall ewe lamb class back
in the show; Dianne seconded and the motion was carried. Ray
Goff will be sending the results of the 1999 NAILE show to
Jean so that she can check to make sure those who did not
place received their money from ARBA.
National Sale: The sale will be on
the third weekend in June and it was recommended that the
sale with details be posted on the website.
Region 6 show: Dianne will send Jean
the placings following the show for ARBA to pay the posted
premiums.
NEW BUSINESS:
Secretary/Treasurer Position: Ray
Gavin opened the discussion with the suggestion of posting
the job opening in the Ramblings. After some discussion Mary
moved to do the above; Gaylia seconded and the motion was
carried. After additional discussion as to whether or not
to separate the jobs of secretary, treasurer and registrar,
Mary moved to advertise the job opening as a single position,
Ray Goff seconded and the motion was carried.
Election Problems: Ray Gavin asked/recommended
that we send ballots directly to active members via mail in
order to avoid the complications of the last election. Candyce
put that recommendation into a motion; Gaylia seconded and
it was carried.
Annual Meeting: The 2001 annual meeting
will be held at NAILE in Louisville, KY. There was then discussion
as to which meetings in the past received the best attendance
by both the board members and the general membership; whether
it was best to have the meeting in conjunction with a show
or by itself. The procedure for rotation for the meeting from
east coast to west coast to the middle of the country was
discussed Mary moved that the meeting for 2002 be held at
Rhinebeck (east coast), which is usually the 3rd weekend of
October; Cindy B. seconded and the motion was carried.
Printing of ARBA white Romney leaflets:
Jean gave the price scheduling for printing 1000; 2500 and
5000 leaflets. Ray Goff moved to have printed 5000 at the
cost of $483.00 plus a one time set-up fee of $30.00. Morris
seconded and the motion was carried.
Post Card Billing for Dues: There
was a short discussion about sending out post card dues statements…….the
costs vs. the advantages. The consensus was the advantages
were great. Dianne moved that ARBA send out post card billing
to members that 'dues are due'; Cindy B. seconded and the
motion was carried.
Ramblings: Ray Gavin announced that
there will be changes in the publications in the Ramblings……………i.e.
it will be published three times a year (rather that four)
with this beginning in 2001.
Proposed budget: Jane moved to approve the 00/01 budget
as proposed; Gaylia seconded and the motion was carried.
Genetic testing: Mary announced Katherine
O'Rourke's interest in testing 100 Romney rams' blood for
the possible resistance to scrapie. After discussion, it was
suggested that Kathryn request an ARBA directory so that she
could contact members personally.
Publishing ARBA minutes and budget:
Mary opened the discussion by saying she felt that ARBA should
be publishing their board minutes and the budget in the Ramblings.
After discussion concerning additional costs to the Ramblings
that this would create & the consensus of the board was
that it does not want to spend, it was decided that best thing
was to post the minutes and budget on the new ARBA website.
The Banner Breed Notes: Gaylia requested that we begin
again to have articles/reports representing ARBA under the
"Breed Notes" column in The Banner". Jean said
she had received a postcard that was forwarded to her from
The Banner and had sent in a short article, for the Oct./Nov.
issue, about the new ARBA secretary/treasurer and the new
ARBA website.
Jane moved to adjourn the meeting, Cindy
B. seconded and the meeting was adjourned at 11:50 A.M. Pacific
Daylight time.
Respectfully submitted,
Jean
Kamenicky
Secretary/Treasurer
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