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MINUTES
BOARD OF
DIRECTORS' MEETING
of the Outgoing Board
October 19, 2002
Rhinebeck,
New York
The
meeting was called to order by Ray Gavin at 3:45 P.M. in Rhinebeck,
NY. Those in attendance were: Margaret Walters, Ray Gavin, Ray Goff,
Cindy Cieciwa, Mary Pratt, Carla Hellander, Dianne MacDonald, Larry
Bullock, and Jean Kamenicky. Guests were Steve Shafer, Chris Bazant
and Lois Aylestock. Morris Culver, Jane Caulfield and Cindy Bankhead
were unable to attend & were excused from this meeting.
Jean read
the minutes from the April 2002 teleconference meeting. Ray Goff
moved to approve the minutes; Carla Hellander seconded; the motion
was carried.
TREASURERS
REPORT & RELATED BUSINESS
Jean reported
that for the fiscal year July 1, 2001 through June 30, 2002 the
total income was $19,863.01. The total expenses were $20,050.17.
On Sept. 30,
2002, which is the end of the first quarter, the total income was
$8,925.53 and the total expenses were $6,783.54. The checking balance
on Sept. 30, 2002 was $3357.77.
The Wells
Fargo CD was closed out in Sept. 2002 for the amount of $4315.88
in order to pay for the new ARBA computer and Animal Trac software
registry program. There still remains a printer and a few miscellaneous
items yet to purchase. Jean recommended ARBA look into putting any
remaining money into a money market account at US Bank where ARBA
has its checking account…...rather than a CD which requires
at least $2000.00.
Ray Goff moved
to put the remainder of the money from the CD into a money market
account. Mary Pratt seconded and the motion was carried.
Cindy C, moved
to accept the treasurers report. Carla H. seconded and the motion
was carried.
Larry passed
out the audit report for the board to review. Larry stated that
there was very little difference between the audits' and Jeans'
totals and moved to accept the report. Ray Goff seconded and the
motion was carried.
Ray Gavin
passed out sheets of the proposed budget. He asked for questions
and discussion……………….it was agreed
by the board to emphasize regional promotion. Larry moved to accept
the budget. Carla seconded and the motion was carried.
OLD BUSINESS
COMPUTER
Jean reported
on ARBA's September purchase of a Dell Dimension 8200 series computer.
It's up and running with the ARBA membership program installed in
the Access program. We have yet to purchase the printer………we
will….. at this time……….continue to use the
Kamenickys. In the future( with Kamenicky approval) ARBA will continue
to use the Kamenicky's scanner, flat screen monitor and copier.
Also in September, ARBA purchased the Animal Trac program. Jean
has been working with Donna Koehler (the USA representative for
the program) for the customization of the program. This customization
will continue for 1 year with no additional cost. It was asked 'Do
we want to enter into the program extensive backlogs of pedigrees?'
Discussion followed concerning the possible method of doing so.
At this time, the ideas were left for further consideration. Ray
Gavin suggested the board will authorize compensating Jean for the
extra hours involved in setting up the registry program. Jean will
keep track of the hours. Larry B. moved to compensate Jean; Carla
H. seconded and the motion was carried.
The consensus
of the board was for ARBA to continue to use all four colors for
the certificates of registry in the new program.
EARTAGS
Jean reported
the results of the eartag poll that was sent out in the July issue
of the Ramblings and sent out with all registrations mailed. Jean
reported that there were only 39 Romney members who responded with
their vote………………9 wanted to continue
with the eartags and 30 wanted to discontinue. Larry B. moved to
discontinue the use of ARBA eartags, "as of today". Carla
seconded and the motion was carried. Jeqn will give the eartag report/vote
to our website and the Ramblings. Larry moved to change the ByLaws
if needed concerning ARBA eartags. Dianne seconded and the motion
was carried.
ARBA CAPS
Jean reported
on the wool baseball style caps from Bancroft Caps and the various
prices. The wool colors are black or blue. Discussion followed using
black wool with our logo with "American Romney Breeders Association"
written in green letters in a semi circle around the logo and with
a leather back-strap. Ray Goff moved to do so; Cindy C. seconded
and the motion was carried.
Larry moved
to raise the "promotion items" amount on the budget to
$550.00. Cindy C. second and the motion was carried.
2002 ELECTION
The election
results were reported. Steve Shafer is the new District 2 Director;
Christine Bazant is the new District 4 Director; Lois Aylestock
is the new District 6 Director and Mary Pratt continues as a Director
at Large. The race for Director at Large was very close. Congratulations
were extended to the in-coming directors and thanks given to the
out- going directors.
NEW BUSINESS
NEW BOARD
MEETING TIME
It was decided
that the new board meeting would be held at 9:00 A.M. tomorrow morning,
Oct. 20th.
DELETION of
UNPAID MEMBERS
Jean requested
the board's approval to delete members from the membership data
base that have had no activity and paid no dues since 2000 or earlier.
Mary moved for Jean to do so; Dianne seconded and the motion was
carried.
2004 ANNUAL
MEETING
Ray Goff
moved for the 2004 annual meetings & banquet to be held in conjunction
with NAILE in Louisville, KY. There was discussion. Larry seconded.
The motion failed.
Cindy C. moved
for the 2004 annual meetings & banquet to be held in conjunction
with the Michigan State Fair in Detroit, MI (the last of Aug - beginning
of Sept.); Mary seconded and the motion was carried.
2003 NATIONAL
SHOW & SALE
Jean reported
that Lynn Barnes and Maria Rooney have both generously offered pens
at their farms for folks traveling across the country to come to
prior to the Oregon State Fair….........unload their sheep
and get rested up a bit.
Cindy C. moved
to adjourn; Carla H. seconded and the motion was carried.
Respectfully
submitted,
Jean
Kamenicky
Secretary/Treasurer
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