ARBA TELECONFERENCE BOARD MEETING
February 7, 2009

The meeting was called to order by President Cindy Cieciwa at 3:03 PM Pacific time. 

Those participating in the call were Carol Pasheilich, Ron Andress, Toni Scholder, John Shelton, Cindy Cieciwa, Charlene Carlisle, Janet Seavey, Kendall Speilman, Chris Bazant, Margaret Walter, Jane Caulfield and Jean Kamenicky.

APPROVAL OF OLD BOARD MEETING AT RHINEBECK

Carol stated she did not remember about ½ budgeted amount of promotion funds as available to the promotion committee activities.  There was no correction regarding that.

Toni spoke to the fact that the board refused “Limited Power of Attorney” at the 2008 Rhinebeck board meeting stating that she had checked out such a refusal with an attorney and found the board acted illegally.  Cindy requested that in the future board members give a “heads up” in advance if they need to use a power of attorney.

Minutes of the 2008 Rhinebeck “Old Board Meeting” were approved.

Minutes of the 2008 Rhinebeck “New Board Meeting” were approved.

Carol moved to have Jean send out minutes within 2 weeks time following a board meeting.  There was considerable discussion.  Carol withdrew her motion.

RATIFICATION 

Three ratifications were performed by the board for actions without a meeting.
1.  Approval of 2008-09 budget.  Jane moved to ratify; Janet seconded and the motion was carried.
2.  Approval to spend funds for the Maryland ad decision.  Toni moved to approve; Jane seconded and the motion was carried.
3.  Approvel to spend the amount used by the “advertising committee” for the yellow postcard.  Toni moved; Jane seconded and the motion was carried.

DISCUSSION MEETING MINUTES HELD JUNE 5, 2008

Jane moved that the board accept the minutes as written except change title to “Unofficial Meeting”; President Cindy will sign as writer of the minutes and the minutes of this meeting will not go to the website.  Ron seconded and the motion was carried.

ANNUAL SHOW AND SALE

Toni reported on the planning progress for the August 2009 show, sale and banquet at Clark County Fairgrounds, WA.  More information is forthcoming in the Ramblings and the website.  Sale information will be sent out to the membership approximately April 1, 2009.

Toni requested that $800.00 from the 2009-2010 budget year be transferred to the 2008-2009 budget year.  Discussion followed.  Ken moved that $800.00 be transferred from the 2009-2010 budget year to the 2008-2009 budget so that Toni can pay early National Show and Sale bills.  Jane 2nd and the motion was carried.

Kendall moved that if there’s a shortfall, the ARBA CD may be accessed.  Janet 2nd and the motion was carried.

PROMOTION COMMITTEE

Carol announced that Cindy Cieciwa had been added to the committee. Carol announced that the next project for the committee is “Hobby Farms” magazine and it is to be a display ad.

 The committee additionally would like each District Director choose one person in each state in their district to be in charge of distributing the ARBA 3 fold leaflets.  Carol would like to see “Promotion/Store” on the quarterly reports to be split.  There was much discussion.  Toni moved to separate the “ARBA Store” and the “Promotion Committee” on the quarterly reports with the “Promotion Committee” to be renamed “Advertising Committee”.  Ron 2nd and the motion was carried.

YOUTH COMMITTEE

Ron reported.  He will be putting the “Morris Culver Fund Committee” and the “Youth Committee” together. Rules and applications for the Morris Culver Fund are close to being finalized.  At this point, funds will go into the Junior Account.  When funds reach a ‘comfortable’ amount, funds will go into a CD.

ARBA BARN BOOKLET

John and Jean obtained 3 bids for the booklet.  One bid was $1.00 each; another was $1.50 each and the third was $2.00 each.  Kendall moved to table the booklet project at this time.  Charlene 2nd and the motion was carried.

WEBSITE COMMITTEE

Carol moved that any content to be put on the website go through the website committee.  Chris 2nd.  There was discussion.  Charlene, Toni and Kendall voted “no” but the motion was carried.

AGRIGULTURE LIBRARY

Jane reported that she and AG. Library workers moved the ARBA records into new boxes. Eventually they’ll be moved on to another floor with better environment for preservation.  Billing is forthcoming.

LOGO DESIGN

Two different designs had been sent to the board prior to the meeting.  There was discussion.  Toni suggested that any changes needs to go to the membership.  She questions changing at this time just before Nationals.  Margaret suggested tabling it.  Kendall suggested putting the subject of a new logo out to the membership using the Ramblings and the website.  He so moved.  Toni seconded and the motion was carried with roll call.  Jean will do a write-up.

MEDIATION

Cindy pointed out that a letter from the substitute mediator had been sent out to the board.  As was in the letter, Cindy and Jean stated that there was no resolution.

COMPUTER BACK-UP

Jane explained a company called “SOS” for under $100.00 annually.  Jean asked if Jane had talked with webmaster Karl regarding free backup with ARBA’s website host company.  Jane said she hadn’t had time.

ELECTION

President, Vice President and Director at Large positions:  Ron moved that Charlene, Kendall and Jane comprise the nomination committee.  Carol 2nd and the motion was carried.

The nominations need to be in the office by April 15th.

MARY PRATT REIMBURSEMENT

Following discussion Toni moved to pay Mary Pratt reimbursement for billing for pottery awards at Rhinebeck.  Margaret 2nd and the motion was carried.

NAILE

Charlene reported that Romneys will be on probation next year due to the lacking of 1 sheep for the 2008 year.  If we don’t make our numbers in 2009, “we’re out”.  There was much discussion.

JOANN AND RAMBLINGS ADVERTISING 

Toni proposed and so moved that a 10% additional cost be attached to non-member advertisers for the Ramblings.  That 10% will be then sent to the Ramblings editor as a bonus. Charlene 2nd and the motion was carried.

Jean brought up the subject of recent Carol Pasheilich email requests and subsequent correspondence with Jean.  Much discussion followed.

NUGGET SHOW AND SALE IN RENO

Greg Deakin has contacted ARBA asking that white and NC Romneys participate in the “2009 All-American Nuggett Invitational Show and Sale” in Reno, NV .  There would be no minimum numbers.  Discussion followed.

Jon moved to adjourn.  Jane seconded

The meeting was adjourned at 7:08 PM Pacific time.

Respectfully submitted,
Jean Kamenicky
ARBA Secretary/Treasurer

APPROVED AS CORRECTED.