MINUTES
BOARD OF DIRECTORS' MEETING
April 21, 2001
The meeting was called to order at 9:00 A.M. Pacific
Daylight by President Ray Gavin via telephone conference. The board
members present were: Ray Gavin, Jane Caulfield, Jean Kamenicky,
Lynn Barnes, Ray Goff, Mary Pratt, Candyce Trombley, Cindy Bankhead,
Morris Culver, Gaylia Bullock, Dianne McDonald and Cindy Cieciwa.
Since all members had a copy of the previous meetings'
minutes, secretary Jean Kamenicky "briefed" the minutes.
Ray Goff moved to approve; Morris Culver seconded; the motion was
carried.
Treasurers Report: For the 3rd quarter ending
March 2001, expenses were $4,500,90. Income was $4,363.39. Registration
totals were 225; transfer totals were 104; new members 23; renewals
44. White sheep registered 382; BW sheep registered 131 BB sheep
registered 279. ARBA checking balance---today's date----------$715.63.
First Security C.D. (now Wells Fargo) 4/19/01 $4124.08, interest
rate 5.18; Washington Federal 4/19/01 $20,940.09, interest rate
5.59.
Old Business:
Website: Ray Gavin reported we had 1300
"hits" in February………….up considerably
from January. All the board agreed webmaster, Karl Ottenstein, is
doing a great job…………..all are very pleased
with the site. The board will review the website in one year.
Computer: Jean suggested that, at this time,
not to be in a hurry to purchase a computer. Perhaps wait until
there is extra money. Candyce has input from IBM and will send to
Jean. Board is on "hold" for now.
Mutual Funds: There was discussion concerning
purchasing mutual funds with CD money. The consensus was to stay
with CDs. Candyce moved to table the issue; Gaylia 2nd and the motion
was carried.
By Laws: Ray Gavin requested a committee
to bring By Laws up-to-date…….ie the location of the official
office, etc. Jane Caulfield, Cindy Bankhead and Candyce Trombley
are the committee and Jane Caulfield is the head. Jean will send
most recent revision of By Laws to all directors. The committee
will put notice in Ramblings.
AI update: Gaylia will send information
on AI protocol to be put on the website. There was discussion about
the fees on the semen collection form. Gaylia announced there will
be a further, minor revision on the collection form concerning NZ
import/export information. Morris moved to accept the revised collection
form (including the new above revision); Candyce 2nd . There was
a bit more discussion; the motion was carried.
2001 National Show: Ray Goff reported the show will be at
NAILE on November 15th at 8:00 A.M. ……...which will allow
plenty of time for meetings later in the day. He will be contacting
"Service of America" for a catered dinner. In addition
to steak, chicken, etc., he would like to have leg-o-lamb served
which would be served separately by KY ARBA breeders. NAILE gave
us $200.00 in matching funds, but would not give us $400.00 + monies
that Ray requested. Ray will put back in the white Romney show the
fall ewe lamb class and he's still working on the natural colored
Romney classes. Ray Gavin thanked Ray Goff for all of his efforts
with NAILE. Candyce inquired about travel expense for directors
to the National meeting. Discussion followed.
2001 National Sale: Ray Gavin reported the
sale will be June 22nd and 23rd in Springfield, IL. There should
be advertisements about our sale in Sheep!, Banner, and Shepherd
magazines. ARBA will not be spending money on these ads. ARBA will
get back 1% of the gross sales. The sale catalogue will be mailed
to paid ARBA members plus the ARBA secretary will see that the catalogue
will appear on our ARBA website under "what's new" as
soon as it's available.
New Business:
Secretary's checking account: Ray Gavin
requested the boards' approval for the secretary to keep a checking
balance as she sees fit. There was discussion. Mary moved that the
secretary be authorized to take money out of CD's for the checking
account, when necessary, with the consultation/approval of the president.
Ray Goff seconded and the motion was carried.
2001 election: Lynn and Gaylia are not eligible
to run again. Discussion was held concerning Candyce's eligibility
because of her travels. It was decided she is eligible due to her
legal drivers license and voter registration. Discussion was held
concerning nominating committees. Statements from candidates need
to be received by the ARBA secretary by July 14th and the ballots
will be mailed to paid active members by the 1st of September 2001.
Returning votes to the secretary must be postmarked by (including)
Oct. 1st, 2001
Board member term ending date: There was
some discussion on this issue. Gaylia moved and Jane 2nd to leave
it as it is. Motion carried.
Lifetime ARBA members: Ray Gavin requested to issue lifetime
membership with voting privileges to Lynn Barnes and Morris Culver.
Cindy Bankhead moved to accept the request; Dianne 2nd and the motion
was carried.
Sheep Periodicals: Jean spoke of the sheep
periodicals that ARBA is listed in………the Banner,
Small Farm, Purple Circle (free) and Sheep!. There was discussion
and Gaylia moved to keep those listings and add to it the NCWGA
Marker and The Shepherd. Candyce 2nd and the motion was carried.
5 Generation pedigrees: Jean brought up
the fact that the secretary has two different masters for doing
pedigrees…………one with 5 generations including
the requested animal and one with 5 generation plus the requested
animal. After discussion, Candyce moved to accept the shorter version;
Jane 2nd and the motion was carried.
NSIP: Mary initiated a discussion about
NSIP and she will send the Ramblings an informative article. The
board will see to it that ARBA members will be kept up to date on
this and other sheep issues.
Romney Association in the U.K.: Jane will
be sending their association a letter showing our concerns and support
during their trying times with FMD.
ARBA and Scrapie / FMD: There was considerable
discussion about the sheep Scrapie and livestock FMD problems. It
was decided that ARBA's position is that members should contact
their own states' veterinarian or assigned Federal veterinarian
since the regulations vary from state to state. This ARBA position
will be posted on our website and in the Ramblings along with relative
link addresses.
Board attendance at NAILE: A prelimanary
roll call was made of those who plan go to NAILE. It appears as
though the board will have a quorum.
Starter flocks: Cindy Bankhead requested
any and all information of ways of giving starter flocks.
NAILE & Junior NAILE: Ray Goff requeste
support for the Junior NAILE show. It's on probation now……..it
needs 25 head of sheep in order to remain. After July, NAILE information
will be on the internet www.kyfairexpo.org and we will put this
address on the ARBA website under "useful links".
It was moved and seconded to close the meeting.
The meeting was closed at 11:43 A.M. Pacific Daylight time.
Respectfully submitted,
Jean
Kamenicky
Secretary/Treasurer |
