ARBA MINUTES APRIL 5, 2008
The meeting was called to order by President Cindy at 10:35 AM.
There had been a delay for the starting time due to technical difficulties with the conference telephone company.
Those present were Cindy Cieciwa, Janet Seavey, Mary Pratt, John Shelton, Maria Rooney, Toni Scholder, Jane Caulfield, Margaret Walters, Ron Andress, Carol Pasheilich and Jean Kamenicky. David Day was absent.
President Cindy asked Jean to read a recap of the November new board minutes. After the reading of the recap, President Cindy asked for a motion to approve the minutes. Jean objected stating this was a re-cap and those minutes were already approved. Ron moved to approve; Maria seconded. All said “aye”…..there were no “nays”.
TREASURERS REPORT: Jean gave the treasurers report as follows:
At this time it’s too soon to have the accounting figures for the end of the 3rd quarter. Unofficially the bank balance was a low $242.00 at the end of March. Jean had to use savings to pay the bills.
The ARBA 2nd quarter ending December 31, 2007 YTD total income was $15, 157.69 and the total expenses were $16,281.57.
At the end of December 2007 the checking account balance was $1,643.16 and the Junior checking balance was $2,527.24 and the small savings account totaled $2003.03.
On December 31, 2007 ARBA’s CD account totaled $22,519.74 with a 2007 calendar year interest earnings of $860.58.
Carol asked for a detail on the miscellaneous column on the second quarter report.
There was discussion about costs of NAILE and affected expenditures
OLD BUSINESS:
Romney Specialty Sale – John reported that he talked to Deb Deakin….There were 2 Romneys entered so far. John estimates 20 – 25 head of Romneys will be going to the sale.
AI – ET - Jane reported that she’s put together forms and has sent them to Maria and Cindy. When she gets them back, they’re “ready to roll”.
Natural Colored Brochure Committee – Maria reported. They’ll be in color – basically updated, refreshed, changed photos, text much the same but some info. On breeding true colored…..extension vs. agouti. President Cindy asked for rough draft at Rhinebeck.
ARBA Record Booklet – John reported they’ll use much the same text as is in the 3/fold American Romney leaflet. The website address and secretary email address will be on the back. The cost for each booklet is estimated at $2.00 each and will be a promotional item, inserted into new member packets and will be for sale. President Cindy asked for a “mock up” at Rhinebeck.
Agricultural Library in Maryland – Jane reported she spent 3 days there going over ARBA documents and that ARBA’s records are being stored in a good place. She described contents, conditions of the contents, various costs and yet unknown costs and methods of preservation of ARBA’s documents. Toni suggested perhaps having a fund raiser and get information about the proposed project in the Ramblings and website. Jane will do a “write-up”. It was suggested that donors receive a proposed “Romney Star”. Ron suggested that the silent auction income at Rhinebeck (which was to go to District 2 Juniors) be split between the ARBA records project and the Juniors. Jane will do a write up for the Ramblings and website.
Logo Re-design – Maria had consulted with her artist friend and he has worked up a new design. She’ll send it to all Board members for consideration. Possible decisions……do we want picture, line drawing, etc and the implications for re-creation on shirts, etc. Maria will have it ready for Rhinebeck.
Annual Meeting Rhinebeck – Mary reported. Dinner will be at the fairgrounds at FOSTERS restaurant on Saturday night. She gave some details on the schedule and events, shows and sale. The old board meeting will be Friday evening, October 17th and the new board meeting will be Sunday morning October 19th. There was discussion about Rhinebeck events.
Denim Shirts – Toni reported some cost figures. Logo addition is $1.00 per shirt through May. Shirts are $17.99 each….36 or more $14.99 each ……and set up fee is $90.00. Shirts will be re-addressed at Rhinebeck
NEW BUSINESS –
Ramblings – President Cindy reported costs of issues. The consensus was to hold off on producing 4 issues per year. Margaret reminded everyone that the Ramblings is a promotional tool. JoAnn will continue to try to obtain advertisers.
Promotion - Carol reported on spending money and suggested advertising in other sheep organization magazines and quoted prices. BSG – ¼ page one time $60.00; Shepherd Magazine – ¼ page $155.00; Marker ½ page $30.00.
Carol moved all memberships be increased by $5.00. Jane 2nd. There was discussion. Carried.
Margaret moved an amendment that all this increase be earmarked for promotion. Jane seconded. Carried.
Carol moved the dues increase be effective July 1, 2008. Mary 2nd. Carried.
Carol will organize the promotion committee and she will be chairperson.
Nominating Committee – President Cindy reported. Districts 2,4 & 6 are up for elections. District 2 & 6 Directors can be re-elected. Director at Large, David Days’ term is up and he cannot be re-elected. There was discussion.
Candidates and resumes are due in the office by May 31st. Ballots will be mailed by at least August 15th and ballots must be in office by September 15th.
Jean will investigate a ballot counting organization as mentioned by Jane.
By Law Committee – Margaret suggested that the board investigate existing by laws before jumping into changes. The board consensus was that we do it. President Cindy will appoint a committee.
Banner ad for Springfield Sale – John reported. ½ page ad is $200.00. John talked about ARBA promotion in magazines. Ron suggested maybe advertising in other magazines like Shepherd John moved to do a ¼ page ad ( $175.00) in Banner for the May issue . Ron seconded and motion was carried. John will do a work-up ad and send to Greg for polish.
Budget – President Cindy proposed the budget. All had received it earlier by email. There was discussion. President Cindy will revise the budget and sent out via email. President Cindy requested from Jean 06-07 membership and renewal figures and that the 3rd quarter report get sent to her by April 15th.
ARBA 2009 National Show and Sale – Toni reported on some of the committees and requested suggestions for judges. More information will be forth-coming.
Youth Scholarship – Ron reported that some ideas for a youth scholarship are in the idea stage – creating a scholarship fund – along the lines of essays, public service, etc and he’d like to name it the Morris Culver Memorial Scholarship because of Morris’ extra efforts while working with youth. Ron is thinking in terms of $200.00 to $500.00 per year……and he’d like to get feedback from the board as to how to raise the funds. Jean mentioned the account with ORBA in Morris’ memory as a possibility.
Director Reports – District 2 Mary reported she would like to work up an ad for the NE Sale catalog.
Color Genetics Video - Carol asked for volunteer to do video of Maggie Howard’s Rhinebeck workshop on NC Romney genetics and have ARBA be in charge of sending it to those who requested/ordered it. Jean questioned having ARBA endorse it. Carol said to make it simple, Maggie can sell/send customers the video along with her book.
Selser Email – President Cindy said she sent the Selser email out to the board because she wanted them to have a heads up on Selser’s opinions.
Meeting Minutes Approval – Cindy stated she didn’t want approval to be done via email and to do it at the next meeting. Carol moved that the minutes be approved at the next meeting & go as unapproved on the website. Jean objected. Carol withdrew her motion. Mary moved minutes be approved at the next board meeting. Jane seconded and it was carried.
Carol brought up Agricultural Library again….and its’ value. She stated she thinks copies of registrations, and ARBA information should go to another company for safe keeping in case of a major catastrophe. Jean explained that ARBA already has a back-up system in place. Jane will investigate companies and costs.
Ratification of Action - John moved to ratify the January 2008 action without a meeting concerning Toni’s amendment to the bylaws. Mary 2nd and the motion was carried.
Roberts Rules of Order – John moved that ARBA research Roberts Rules of Order and other possible Rules of Order and that ARBA formally adopt one in their bylaws as guidelines to follow in their meetings. Carol seconded. There was more discussion and it was carried. The committee is Margaret, President Cindy and Ron.
Jean requested that the board vote on striking the 4th sentence in Article VII Section 1. so that she would be able to insert Mary Pratts’ November proposal as per bylaws instructions. President Cindy denied any action saying it had already been voted on to strike. Jean stated there had been no motion to strike and that such a motion was not recorded in the approved November minutes.
Ron moved to adjourn; John seconded and the meeting was adjourned.
Submitted by,
Jean Kamenicky
ARBA Secretary/Treasurer
THESE MINUTES STAND APPROVED AS CORRECTED.
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