MINUTES
BOARD OF DIRECTORS' MEETING
of the Outgoing Board
November 15, 2001
Lousiville, Kentucky
The meeting was called to order AT 3:30 p.m. in
Louisville, KY by Vice President Jane Caulfield. President, Ray
Gavin, and director Lynn Barnes were in New Zealand. The board had
a quorum attending…………….Jane Caulfield,
Mary Pratt, Ray Goff, Cindy Cieciwa, Morris Culver, Gaylia Bullock,
Dianne McDonald……………(plus secretary Jean
Kamenicky).
The minutes from the previous meeting, April 21,
2001, were read. Morris moved to accept the minutes as read, Mary
2nd and the motion was carried.
Treasurer Jean Kamenicky reported that the last
CD amount that the banks had reported was included in the audit
report………………………$4175.94
and $21,221.51. The current checking account amount is $2372.48.
OLD BUSINESS
The proposed budget sheet and the audit sheet was
handed out to the board for review.
The audit committee for the July 2000 through June
30, 2001 fiscal year consisted of Larry & Gaylia Bullock and
Al Schwider. Gaylia reported that the audit went well…………………the
bottom line showed only a couple of dollars "off".
The board went over all items on the proposed budget
with extensive discussion as to how to reduce expenses rather than
increase fees.
It was reported that the Ramblings editor, Viki
Clark, no longer wishes to be our editor as it is set up now. Ray
Gavin sent a suggestion for only posting the Ramblings on our ARBA
website……………..Viki sent a proposal to that
suggestion. Gaylia moved that "we do want to continue a Ramblings
hard copy to be mailed to our members 3 or 4 times a year".
Cindy C. 2nd. Discussion followed concerning who might carry on
with the Ramblings in the interim period………………..Mary
Pratt said "yes" she would carry on and consider the position.
Then the motion was carried.
It was suggested that ARBA "shop" for
a new Ramblings editor & printer. A committee was appointed
to look into it…………..Cindy Cieciwa, Ray Gavin,
Kelly Ward , Margaret Walters.
After carefully going over the budget item per
item and making adjustments, the figure total for income was $23,530.
And expenses were $23,520. Morris moved to accept the budget as
adjusted, Ray Goff 2nd and the motion was carried.
BY LAWS
Jane C. reported that the committee has received
good suggestions from various members………..and the
committee would appreciate more comments from members. Mary Pratt
volunteered to be an additional member of the committee.
AI
The committee reported that there have been 2 importations
this year and that the "system" seems to be working. It
gives a paper trail. The question was asked if the board (&
Gaylia) wants Gaylia to remain on the committee since her term of
being a board member is finished. Mary P. moved that the AI committee
continue "as is"; Ray Goff 2nd and the motion was carried.
EAR TAGS
Jean reported that the board, at the end of summer,
had voted to keep using ARBA eartags………………………it
was a close vote. There was discussion on this issue…………………..however
it was realized the board had to make a decision quickly since the
old manufacturing company quit doing eartags and Jean needed to
order more in the fall of 2001 (if eartags were wanted). It was
decided that eartags can be considered again in a years time.
DELETING MEMBERS FROM DATA BASE
Jean asked to delete names listed in the database
of unpaid members who have not paid dues dating back to the year
2000 and earlier. All of these people were sent postcards in November
2000. After discussion, Jean will send all directors the "unpaid"
list (approximately 150 names) for them to review and, if they want
to, contact some of these folks.
WEBSITE
Jean gave a report of Karl Ottenstein's proposal
for increases of fees for the ARBA website. Gaylia moved to accept
Karl's proposal; Cindy C. 2nd and the motion was carried.
NEW BUSINESS
ELECTION REPORT
Jean reported that Margaret Walters was voted the
new "at large" director and Larry Bullock was voted the
new district 5 director. There were 81 ballots cast.
CAPS
Jean gave a report of a company, Bancroft Cap Company,
that makes wool baseball caps. Gaylia recommended that this issue
be tabled until we see how the budget works.
CHRISTENING
Gaylia moved that the fee be cut in half for christening……………..$25.00
for a ram and $10.00 for a ewe. Mary P. 2nd & the motion was
carried.
NATIONAL SHOWS & SALES
It was decided to discuss these issues in the "New
Board" meeting.
Gaylia moved to adjourn, Cindy C. 2nd and the motion
was carried.
Respectfully submitted,
Jean
Kamenicky
Secretary/Treasurer |
