ARBA OLD BOARD MEETING
November 14, 2007
Louisville, KY

The meeting was called to order by President Sue Barker at 11:10 AM Eastern standard time. Present were Sue Barker, Cindy Cieciwa, Ron Andress, Margaret Walters, Mary Pratt, John Shelton, Maria Rooney, Toni Scholder, Jane Caulfield and Jean Kamenicky. Carol Pasheilich and Janet Seavey were present as guests. David Day and Joanne Smith were absent.

Jean gave a re-cap of the minutes from the April 21, 2007 teleconference meeting.

Jean gave the treasurers report. The ARBA year ending, June 30, 2007, ARBA total income was $24, 538.21 and the total expenses were $23,868.33. At the end of the ARBA 1st quarter, ARBA’s income was $6,492.55 and the expenses were $4,344.28. At the end of September the checking account balance was $5,735.88 and the Junior checking balance was $2,517.24. The small savings account totaled $2003.00.

OLD BUSINESS:

COMMITTEE REPORTS: There are no reports from the working committees at the present time.

ELECTION REPORT: Jean reported that 255 ballots were issued…………119 ballots were returned. Ballots were notarized as to count and sealed on September 16, 2007and the counting was done on September 16, 2007.

BUDGET AND FISCAL YEAR END: These documents were reviewed by the board.

2007 AUDIT: Cindy and John reported that all looked satisfactory. John will be the audit committee chairman next year.

NAILE SUPERINTENDENT: Toni moved that Ed Julian be the NAILE superintendent for a term of 3 years beginning January 1, 2008. John seconded and the motion was carried.

ARBA JUNIOR REPORTER: Kara Hansen, of Walterville, OR is our new Junior reporter. Jean has sent Kara a complete list of ARBA Juniors with addresses, phone numbers and email addresses. Kara has already made contacts and received replies.

ARBA 2007 NATIONAL SALE AT SPRINGFIELD, IL: John reported that 30 Romneys went through the sale ring. Natural Colored sold well……there was not quite as much interest in whites. Average sale for whites was $352.63 and average sale for natural colored was $538.64. Following John’s report there was a good deal of discussion about ARBA’s National Sales, and transportation to and from. The summary was that Maria will ask Greg Deakin about numbers and will report back to the board.

NEW BUSINESS:

2008 REGIONALS: Mary gave a report on the progress of the District 2 Regional at Rhinebeck, NY, where Romneys will be featured. Maria gave a report about the District 4 Regional show at Oregon State where Romneys will be featured and Jane gave a report on the District 6 Regional show where it is now planned to be at the North Carolina Mountain States Fair in September 2008.

2008 ARBA Annual Meeting: Maria moved that the 2008 annual meeting and banquet be held at Rhinebeck, NY in conjunction with the 2008 New York Sheep and Wool Festival. Ron seconded and the motion was carried.

2009 NATIONAL SHOW AND SALE: Toni gave a presentation with a proposal to hold ARBA’s 2009 National show and sale at the Clark County Fairground, Ridgefield, WA August 7 – 11, 2009. (Ridgefield is just north and adjacent to Vancouver, WA) www.clarkcofair.com Maria moved to hold the 2009 ARBA National show and sale at the Clark County Fairgrounds, Jane seconded and the motion was carried. John moved to hold the 2009 annual meeting and banquet at the Clark County Fair, Ridgefield, WA; Ron seconded and the motion was carried. Toni was appointed as chairman of the 2009 ARBA National events at Clark County Fair.

ARBA SECRETARY POSITION: Toni proposed an amendment to the ARBA bylaws Article VII Section 1 to strike the third sentence and replace it with: The secretary and treasurer shall be “at –will” employees with reporting responsibilities to the President. The employment or removal of the secretary and treasurer positions requires a 2/3 vote of the entire board of directors.* Cindy moved to accept Toni’s proposal; Toni seconded and a roll call vote was taken. Jane, Toni, Maria, Mary, Ron, John, Cindy & Margaret voted yes.

Mary proposed to add: If the position of President or Vice President becomes vacant, it shall be filled by a vote of the majority of the board of directors. Cindy second and a role call vote was taken. Jane, Toni, Maria, Mary, Ron, John, Cindy & Margaret voted yes.

ARBA COMPUTER: Sue reported that the ARBA computer has run into some operating difficulties recently. The problems were briefly discussed. Toni moved to set aside $1500.00 for a new computer if needed. Mary seconded and the motion was carried.

Mary inquired if the Form 990 had been filed. Per Jean, it has been filed. Mary requests a copy.

Toni moved to adjourn; Cindy seconded and the meeting was adjourned at 2:05 P.M. Eastern standard time.

Cindy Cieciwa, President
Jean Kamenicky, Secretary

THESE MINUTES STAND AS CORRECTED

ARBA ELECTRONIC MEETING
January 1, 2008

November 19, 2007

I, Toni Scholder, move that the ARBA Board of Directors adopt the following resolution:

Resolution to Rescind and Amend Previously Adopted Minutes from the November 14, 2007 Board Meeting. Purpose is to rescind and amend the previously adopted change to the by-laws, Article VII, Section 1 to strike the third sentence and replace it with: "The positions of the Secretary and Treasurer shall be subject to a 2/3 vote of the entire board. Once the Secretary and Treasurer are selected, they shall remain in office until terminated by a 2/3 vote of the entire board or upon resignation. The Secretary and Treasurer shall have reporting responsibilities to the President."

This resolution was seconded by Margaret Walters and passed unanimously by the board. Those voting yes were : Cindy Cieciwa, David Day, Ron Andress, Margaret Walters, Joanne Smith, Mary Pratt, John Shelton, Maria Rooney, Toni Scholder and Jane Caulfield.

This resolution supersedes the italicized section in the November 14, 2007 minutes under “ARBA SECRETARY POSITION”.

Respectfully submitted,
Jean Kamenicky, secretary

APPROVED

2007 ANNUAL ARBA MEETING
Louisville, KY
November 14, 2007

President Sue Barker opened the meeting at 7:55 PM Eastern standard time.

Introductions of the board members were given and then introductions of all the folks in attendance were made.

Jean Kamenicky gave the 2007 election results. The ballots were notorized as to the count and sealed on September 16, 2007 and were counted on September 16, 2007. The results were:
President – Cindy Cieciwa
Vice President – Margaret Walters
Director at Large – Carol Pasheilich
District 1 – Janet Seavey
District 3 – John Shelton
District 5 – Tony Scholder

John Shelton gave a report on the ARBA National Sale held in Springfield, IL with 30 sheep going through the sale. The sale prices ranged from $200.00 up to $1100.00.

Ed Julian reported on the progress of tomorrow’s National Show which will start with the whites showing at 8:00 AM. Each class will have a best fleece animal named. Then all best fleece animals will come back to the ring for a Supreme Best Fleece award. Ed gave thanks to all sponsors for these awards.

NAILE History: Ed Julian gave a brief history of Romneys at NAILE and made the surprise announcement that, due to the success of incoming funds, all folks that have paid ARBA their $10.00 per sheep NAILE entry fee this year will have it refunded. He then went on to give special thanks with a duffle bag award to Sue Barker, Peggy Dey, Charlene Carlisle, Helen Julian and Jean Kamenicky for the help and support of shows and events at NAILE.

The drawing for the 2007 ARBA raffle was done………..Michele James from New Concord, OH won the GPS system.

Sue gave a special thanks with gifts to Jean for the work done together throughout the past four years.

ARBA honored Jack and Bessie Kalina at the banquet and Ed Julian narrated some of the history about Jack and Bessie, who have dedicated many years to the association plus promoting the Romney breed across the United States. Jack’s involvement with ARBA dates back to 1972 and over the years he served on the board as President and Director for 20+ years. He was active in promoting Romney youth; ARBA becoming incorporated as a non-profit in Oregon; and establishing the six ARBA districts that we use today. During this time Bessie worked along with Jack serving as chair person for the Hospitality Committee at the 1981 Pacific International; the 1998 National Show and Sale committee plus countless other Romney/ARBA related activities. The Kalina family, now consisting of three generations, continues today promoting ARBA. Ed called Jack and Bessie up to the front of the banquet room to receive their gift of appreciation……a beautiful wood carving of Jack, Bessie, a Romney and their dog done by Glenn McCune.

Ed Julian gave a presentation to Sue Barker in appreciation of her four years as ARBA president.
Sue turned the meeting over to Cindy Cieciwa………….who is the newly elected ARBA president.

The drawings were made for the many door prizes and the silent auction items were awarded.

The meeting was then adjourned.

ARBA NEW BOARD MEETING
Louisville, KY
November 15, 2007

The meeting was called to order by President Cindy Cieciwa at 2:05 PM Eastern time.

Those present were: Cindy Cieciwa, Margaret Walters, Ron Andress, Carol Pasheilich, Janet Seavey, Mary Pratt, John Shelton, Maria Rooney, Toni Scholder, Jane Caulfield and Jean Kamenicky. David Day was absent.

ELECTION OF SECRETARY: John moved that Jean remain as ARBA secretary; Ron seconded and the motion was carried.

ANNUAL MEETINGS: Margaret brought up the subject of agendas for the annual meetings. She would like to see more ARBA information offered to the general membership and presented at the annual meetings. Discussion included budget, registration numbers, member numbers, upcoming events, open forum. Cindy will send out proposals.

DIRECTOR DUTIES, REIMBURSEMENTS AND MEETING ATTENDENCE: These subjects were discussed and clarified. The policy of the association is that it will reimburse Directors who live in excess of 500 miles from the location up to $350.00 for travel expenses for attending board meetings. The ARBA bylaws state: “Vacancies occur in the Board of Directors when a director dies or resigns or a Director fails to attend three (3) consecutive meetings of the Board of Directors (excluding meetings by teleconference).”

AGRICULTURAL LIBRARY IN MARYLAND: It was discussed about the fact that old ARBA documents are stored there. Jane will be traveling to Maryland soon and will look into the stored ARBA records.

ARBA NATURAL COLORED 3-FOLD LEAFLET: A committee was formed with the purpose of putting together a new leaflet. The committee consists of Maria Rooney, Mary Pratt and Carol Pasheilich and they will report their progress at the April 2008 teleconference meeting.

ARBA MEMBERSHIP RECOGNITIONS AWARDS: Recognitions were discussed………….how often; costs involved; the office needs complete membership rosters dating back to the early 1970’s. Mary offered to send some to Cindy. It was suggested that a request could be put in the Ramblings for old rosters. Jean will send a notice to the Ramblings.

CENTENNIAL BOOKLET: Margaret reported on the progress of the ARBA Centennial booklet that Steve Shafer is working on.

ARBA BREEDERS BOOKLET: John proposed and moved that ARBA have a small (3 X 5) ARBA breeders booklet………….like we had years ago. Jean reported the approximate costs of having them printed up…..initially about $2.00 each. A booklet would go into each new member packet and otherwise will be for sale. Maria seconded. There was much discussion and then the motion was carried. John and Janet are the committee and will have a report for the board at the April 2008 teleconference meeting.

PROMOTIONAL ITEMS: T-shirts were discussed. There was much discussion. Part of the discussion was about the possible revision/re-do of the ARBA logo. Maria will investigate a re-do of the ARBA logo and report back to the board. Margaret asked about denim shirts? That idea was well received. Toni will investigate denim shirts and report to the board via email.

AI and ET: Jane reported on AI and ET forms. Jane will work with the AI – ET committee (Jane, Maria and Cindy) on the forms and will report back to the board.

NATIONAL SALES: Maria reported to the board about her visit the day before (November 14th) here at NAILE with Greg Deakin about Romney sheep at the Springfield, IL sale in even number years. Banner Sales Management is willing to accept a 20 head minimum (black and white) total. Maria moved to have a “Romney Specialty” sale in even years at Springfield, IL; Jane seconded and the motion was carried.

PASSES AT SHOWS: Margaret asked about passes at shows for board members and it was explained how NAILE handles it. Toni explained how it’ll be at the 2009 National Show and Sale in Washington.

NAILE PENNING OF SHEEP: Carol inquired about the system of penning sheep at NAILE and the importance of NAILE shows. The penning system was explained as set-up by NAILE and that we are unable to control it.

GUIDELINES FOR BANNER BREED NOTES; Mary asked for the board to set up guidelines for writing the Romney Breed Notes for Banner magazine. There was limited discussion and no decision.

ROMNEY SHEEP LIST: Mary asked that the board rescind its’ policy that board members not use their title when writing into the Romney sheep list. The answer was that board members are not to use their ARBA title when writing into the Romney list.

YOUTH COMMITTEE: Ron brought up the subject of the youth committee and do we need a set of rules and regulations for Romney market lambs. There was much discussion………….many had strong opinions about Romney market lambs. Ron will email the board with ideas for promoting youth within ARBA.

WEBSITE COMMITTEE LISTINGS: Jean will see to it that the committees listed are up-to-date.

Toni moved to adjourn; Jane seconded and the meeting was adjourned.

Respectfully submitted,

Jean Kamenicky, Secretary
APPROVED