MINUTES
BOARD OF DIRECTORS' MEETING
October 14, 2000

The meeting was called to order at 9:00 A.M. Pacific Daylight time via telephone conference. The board members present were: Ray Gavin, Jane Caulfield, Jean Kamenicky, Lynn Barnes, Ray Goff, Mary Pratt, Candyce Trombley, Cindy Bankhead, Morris Culver, Gaylia Bullock and Dianne MacDonald.

Since all members had a copy of the minutes of the August 2000 board meeting, Candyce moved to forego the reading of the minutes and Cindy B. seconded; the motion was carried. Gaylia moved to accept the minutes of the August 26, 2000 meeting; Candyce seconded and the motion was carried.

Treasurer's report: The total expenses for the first quarter were $7,186.92. The total income for the first quarter was $5,576.31. There were 735 registrations; 335 transfers; 23 memberships (7 juniors); 40 renewals (9 juniors) and the checking balance on 9-30-00 was $1,511.00.

OLD BUSINESS:

Website: Ray Gavin opened the discussion about the new ARBA website that Karl Ottenstein has been working on. All board members have a copy of Karl's proposal along with suggested pricing/rates. Many questions and suggestions were made …………..the purpose?………list website address in periodicals………put website address on all ARBA printouts…………ARBA directory of members to be on website………..E-mail addresses on website to be free…………….web links & listings on website to have a fee …………..are fees appropriate/adequate?………..plus more discussion. Gaylia moved to review rates once a year; Mary seconded and the motion was carried. Jane moved to accept the website as proposed with the introductory price schedule; Candyce seconded and the motion was carried. Jane moved to have the president, vice president and secretary/treasurer act as liaisons to Karl Ottenstein; Candyce seconded and the motion was carried.

Computer: Candyce opened the discussion on building a computer appropriate for the tasks required. There were questions and input following. Gaylia offered Larry B. to help decide what size computer will be needed and pricing. He will be in communication with Jean and Candyce. Mary moved to accept the above offer; Gaylia seconded and the motion was carried. Ray Gavin will be in touch with the board via mail to vote via mail on the computer issue.

Mutual Funds: Mary moved and Candyce seconded to table the mutual fund issue since more information is needed. Jean will contact Fred Fredericks for his input.

By Laws: In addition to the fee change under Article III section 3 mentioned by Ray Gavin, Gaylia recommended that under Article IX, section 3, paragraph 2 the word "until" be changed to "after" (since "until" was an error) and that the words "unless in the opinion of the board of directors, the case merits special consideration" be added at the end of the same paragraph………(following the words "United States or
Canada"). Cindy B. moved to accept the change; Jane seconded and the motion was carried.

AI: There has been no activity by the committee.

National Show: Ray Goff reported that 'we're set' for the National Show at Louisville, 2001. He recommended that in the Natural Colored Romney Show we reinstate the fall ewe lamb class. There was a great deal of discussion about the show………..after-which Candyce moved that we re-instate the fall ewe lamb class back in the show; Dianne seconded and the motion was carried. Ray Goff will be sending the results of the 1999 NAILE show to Jean so that she can check to make sure those who did not place received their money from ARBA.

National Sale: The sale will be on the third weekend in June and it was recommended that the sale with details be posted on the website.

Region 6 show: Dianne will send Jean the placings following the show for ARBA to pay the posted premiums.

NEW BUSINESS:

Secretary/Treasurer Position: Ray Gavin opened the discussion with the suggestion of posting the job opening in the Ramblings. After some discussion Mary moved to do the above; Gaylia seconded and the motion was carried. After additional discussion as to whether or not to separate the jobs of secretary, treasurer and registrar, Mary moved to advertise the job opening as a single position, Ray Goff seconded and the motion was carried.

Election Problems: Ray Gavin asked/recommended that we send ballots directly to active members via mail in order to avoid the complications of the last election. Candyce put that recommendation into a motion; Gaylia seconded and it was carried.

Annual Meeting: The 2001 annual meeting will be held at NAILE in Louisville, KY. There was then discussion as to which meetings in the past received the best attendance by both the board members and the general membership; whether it was best to have the meeting in conjunction with a show or by itself. The procedure for rotation for the meeting from east coast to west coast to the middle of the country was discussed Mary moved that the meeting for 2002 be held at Rhinebeck (east coast), which is usually the 3rd weekend of October; Cindy B. seconded and the motion was carried.

Printing of ARBA white Romney leaflets: Jean gave the price scheduling for printing 1000; 2500 and 5000 leaflets. Ray Goff moved to have printed 5000 at the cost of $483.00 plus a one time set-up fee of $30.00. Morris seconded and the motion was carried.

Post Card Billing for Dues: There was a short discussion about sending out post card dues statements…….the costs vs. the advantages. The consensus was the advantages were great. Dianne moved that ARBA send out post card billing to members that 'dues are due'; Cindy B. seconded and the motion was carried.

Ramblings: Ray Gavin announced that there will be changes in the publications in the Ramblings……………i.e. it will be published three times a year (rather that four) with this beginning in 2001.

Proposed budget: Jane moved to approve the 00/01 budget as proposed; Gaylia seconded and the motion was carried.

Genetic testing: Mary announced Katherine O'Rourke's interest in testing 100 Romney rams' blood for the possible resistance to scrapie. After discussion, it was suggested that Kathryn request an ARBA directory so that she could contact members personally.

Publishing ARBA minutes and budget: Mary opened the discussion by saying she felt that ARBA should be publishing their board minutes and the budget in the Ramblings. After discussion concerning additional costs to the Ramblings that this would create & the consensus of the board was that it does not want to spend, it was decided that best thing was to post the minutes and budget on the new ARBA website.

The Banner Breed Notes: Gaylia requested that we begin again to have articles/reports representing ARBA under the "Breed Notes" column in The Banner". Jean said she had received a postcard that was forwarded to her from The Banner and had sent in a short article, for the Oct./Nov. issue, about the new ARBA secretary/treasurer and the new ARBA website.

Jane moved to adjourn the meeting, Cindy B. seconded and the meeting was adjourned at 11:50 A.M. Pacific Daylight time.

Respectfully submitted,

Jean Kamenicky
Secretary/Treasurer